Role description: 

As the Operations and Finance Coordinator at GORM, you will support the administrative, operational, and financial activities of the organisation. Your responsibilities will primarily include supporting in programme logistics such as project & event coordination & reporting, and ensuring smooth financial operations, such as managing financial transactions, processing invoices, reconciling bank statements, and preparing financial reports. Your role is essential in keeping our operations and finances running smoothly.

‍Growth opportunities: we are an ambitious team that expects a steep growth trajectory and geographical expansion which means you could grow with us.

We are a team that genuinely cares about each other and is exceptionally passionate about improving the world. We are a close-knit team that values connection more than most organisations.

Responsibilities:

Financial Support:

• Manage financial transactions, including invoicing, payments, and reconciliations.
• Process invoices and track expenses accurately.
• Support the preparation of financial reports for internal and external stakeholders.
• Liaise with Bookkeeper with regards to Payroll & VAT payments

Operations Support (Mainly in Programme and Event Execution):

• Administrative tasks to support programme and event execution, including:
  
  • Coordinating contracts for programme(s), vendors, and stakeholders.
  • Sending follow-up emails to participants, partners, and event attendees.
  • Maintaining accurate records by updating our project management software (Asana)
  • Supporting programme and event logistics, including venue coordination, scheduling, communications and materials preparation.
  • Ensuring programme and event timelines are adhered to by providing regular operational updates.
  • Supporting the creation of reports to stakeholders and funders. 

General Administrative Support:

• Coordinate day-to-day administrative tasks, such as scheduling, correspondence, and document management.
• Collaborate with team members to facilitate smooth operations across all internalGORM activities (e.g. Team Strategy Days, Board Meetings).

Skills and Attributes:

Qualifications and Experience:

• 2 years previous experience in administrative, finance, or operations roles (social enterprise experience is a plus).
• Strong organisational skills and attention to detail.
• Excellent communication and collaboration skills.
• Ability to manage multiple tasks effectively within a part-time schedule.
• Proficiency in Google Workspace (Google Sheets, Google Docs, Google Forms)
• Knowledge of Bookkeeping Softwares (we use ZOHO Books, and Pleo).

Desirable Skills:

• Experience with project management software (e.g. ASANA).
• Problem-solving and decision-making skills in dynamic environments.

Personal Attributes:

The ideal candidate will:

• Align with GORM’s Vision, Mission, and Values.
• Demonstrate strong organisational skills and attention to detail.
• Be a self-starter with the ability to prioritise and balance conflicting demands.
• Exhibit strong soft skills, including empathy, good listening skills, and adaptability.
• Possess a proactive attitude and willingness to take feedback and learn.

Disclaimer 

GORM is an equal opportunity organisation and we strongly believe that Equity, Diversity and Inclusion equate to success. The work we do is underpinned by respect, equality, human dignity, inclusion and diversity. GORM staff members will be expected to engage (directly/indirectly) with a diverse range of communities over the course of their employment. These include (but are not limited to):

• Different Genders
• Culturally/Ethnically Diverse Communities (e.g. Migrant Communities, Traveller Community)
• LGBTQ+ Communities
• Disabled Communities (Visible & Invisible Disabilities)
• Communities of lower socio-economic backgrounds
• Communities with different religions (e.g. Sikh, Muslim, Jewish)

In alignment with GORM's values and mission to unify across differences, all GORM staff must agree to engagement (directly/indirectly) with ALL of the above communities (and their intersections).

‍Note: Training will be provided for staff with ongoing & direct engagement with targeted underrepresented communities.

Be advised that any offers are subject to reference checks and Garda clearance. 

Any queries regarding this role may be directed to info@gormmedia.com